Privacy Policy & Data Governance

Effective Desk ("we", "us", or "our"), headquartered at Aspin Commercial Tower,4204 A, Sheikh Zayed Road, Dubai, operates as a specialized corporate structuring, banking facilitation, and government liaison advisory firm. This Privacy Policy details our practices concerning the collection, storage, processing, and safeguarding of confidential and personal data.

Due to the institutional nature of corporate structuring and banking compliance, we collect and process specific categories of identification and financial documentation, including:

• Personal Identification Data: Full legal name, date of birth, nationality, passport copies, UAE Emirates ID, visa residency files, and utility bills for residential address verification.
• Corporate & Shareholder Data: Certificates of Incorporation, Articles and Memorandum of Association, Ultimate Beneficial Ownership (UBO) declarations, register of directors and shareholders, and corporate resolution mandates.
• Source of Wealth & Financial Background: Personal and corporate bank statements, audited balance sheets, tax residency certificates, CVs/biographies, and cross-border commercial invoices.
• Corporate Contact Details: Professional work email addresses, telephone/WhatsApp numbers, and corporate headquarters coordinates.
• Technical & Analytical Data: IP addresses, browser types, session telemetry, and interaction metrics gathered through website access.

We process personal and corporate data exclusively under the following recognized legal grounds:

• Contractual Performance: Processing required to execute our service agreements, incorporate entities with UAE licensing departments (DET, Free Zone authorities), and process Golden Visas.
• Statutory Compliance: Fulfilling mandatory customer due diligence (CDD), Know-Your-Customer (KYC), and Ultimate Beneficial Ownership (UBO) filings under UAE Federal Law.
• Legitimate Professional Interests: Protecting our systems against fraud, managing client relationships, and maintaining high-standard advisory quality.
• Explicit Client Consent: In instances where specific consent is provided for advisory consultations, newsletters, or marketing communications.

Information provided by clients is deployed strictly for professional advisory objectives, including:

• Submitting trade license applications to Mainland economic departments (DET, ADDED, SEDD) and Free Zone authorities (DMCC, DIFC, IFZA, Meydan, RAKEZ, etc.).
• Constructing AML-compliant dossiers for submission to Tier 1 UAE banking institutions (Emirates NBD, Mashreq, FAB, Wio Bank).
• Registering entities with the Federal Tax Authority (FTA) for 9% Corporate Tax and 5% VAT.
• Conducting Ministry of Foreign Affairs (MOFA) attestations, immigration filings, and Golden Visa approvals.
• Responding to advisory inquiries and scheduling private strategy sessions.

We do not sell, rent, or trade client information. Disclosures are made strictly on a need-to-know basis to authorized parties, including:

• UAE Government Ministries & Authorities: UAE Ministry of Economy, Dubai Department of Economy and Tourism (DET), Federal Authority for Identity, Citizenship, Customs and Port Security (ICP), GDRFA, and respective Free Zone Authorities.
• Corporate Banking Partners: UAE regulated financial institutions where client banking applications are formally lodged with explicit written mandate.
• Legal & Audit Partners: Certified public accountants, statutory auditors, and legal translation channels under strict non-disclosure obligations.

Where cross-border transfers of documentation occur (such as international parent company verifications or apostille legalisations), Effective Desk ensures that appropriate safeguard protocols, standard contractual clauses, and encryption standards are maintained in alignment with Article 22 of the UAE PDPL.

In accordance with UAE Commercial Companies Law and Federal AML regulations, corporate formation files, KYC documentation, and accounting records must be retained for a minimum statutory period of 5 to 7 years following the conclusion of the advisory engagement or entity dissolution.

We implement enterprise-grade technical and operational security controls, including TLS 1.3 cryptographic protocols, encrypted cloud storage repositories, strict role-based access restrictions, and regular internal compliance audits to prevent unauthorized access, alteration, or disclosure.

Subject to statutory recordkeeping mandates under UAE AML legislation, you maintain the following rights regarding your personal information:

• Right to Access: Request confirmation and access to personal data held by our firm.
• Right to Rectification: Request correction of inaccurate or incomplete corporate/personal information.
• Right to Erasure: Request data deletion once statutory retention obligations expire.
• Right to Restrict Processing: Limit processing under contested accuracy circumstances.

Our website uses essential operational cookies to ensure reliable navigation, secure forms, and performance analytics. You can adjust your browser settings at any time to reject non-essential cookies without affecting your ability to browse our corporate advisory resources.

If you have inquiries regarding this Privacy Policy, wish to exercise your statutory rights, or require confidential compliance verification, please contact our Data Governance Officer: